In a nutshell

Teamtailor is a recruitment platform with a clear goal: to provide the best possible experience for both recruiters and job seekers.

Before Vainu, prospecting took a significant amount of time for the sales team. The team could find relevant companies, but the data they collected could not be moved directly into their CRM. This created manual work, slowed down the sales process, and made outbound prospecting less efficient.

With Vainu, Teamtailor gained a solution that integrates seamlessly with Salesforce and enables company and contact data to be transferred directly into the tools their sales team uses every day.

The result: less manual data entry, faster prospecting, and more time for actual sales work.

Background

Teamtailor provides a SaaS recruitment platform built around a smooth and high-quality candidate experience.

The company aims to stay at the forefront of development and offer its customers a modern, effective solution for recruitment. That same mindset is reflected in how Teamtailor approaches its own sales operations: the tools they use need to support efficient work and remain up to date.

For a sales team working across global markets, prospecting is a critical part of growth. But to make outbound sales efficient, finding the right companies is only one part of the process. The data also needs to move smoothly into the CRM, where sales teams manage their outreach, follow-up, and pipeline.

That was the challenge Teamtailor wanted to solve.

The challenge: prospecting data was not moving into Salesforce

Before Vainu, Teamtailor used a prospecting tool that made it possible to search for companies. However, the tool did not support the full sales process.

The biggest challenge was the lack of integration. Prospecting data did not move into the CRM automatically. Information had to be entered manually. Repetitive steps took up a lot of time.

For an outbound sales team contacting dozens of companies every day, this created a significant bottleneck. The team could identify relevant prospects, but getting that information into Salesforce required unnecessary manual work.

That slowed down the process and took time away from the work that matters most: engaging with potential customers.

Why Teamtailor chose Vainu

Teamtailor had clear requirements for a new solution. It needed to integrate with Salesforce and meet high security standards.

Vainu stood out because it could meet those criteria.

"Vainu was the only one that could seamlessly integrate with Salesforce according to our criteria," confirmed Teamtailor Finland's contact person.

With Vainu, company and contact data can be transferred directly into Salesforce without manual data entry. The team can move information one record at a time or in larger batches.

This made Vainu a better fit for Teamtailor's sales process. Instead of acting as a separate prospecting tool, Vainu became part of the workflow inside Salesforce.

Vainu's way of working also matched Teamtailor's own approach: continuous development, staying ahead of the curve, and focusing on what matters without unnecessary complexity.

For Teamtailor, the goal was not simply to add another sales tool. The goal was to make the sales process smoother and more efficient.

The solution: direct company and contact data into Salesforce

Vainu gave Teamtailor a way to connect prospecting directly with Salesforce.

Instead of manually copying company and contact data from one system to another, the sales team can now move relevant information into Salesforce with the click of a button.

This is especially valuable in outbound sales, where speed and consistency matter. When reps are working with many potential accounts, even small manual steps can become a major time drain.

By removing that manual step, Vainu helps Teamtailor keep prospecting data usable, structured, and available where the team already works.

The results: less manual work, more time for sales

The implementation of Vainu removed a key bottleneck from Teamtailor's sales process.

Company and contact data now moves directly into Salesforce. Manual data entry has practically been removed. Salespeople have more time to focus on actual selling.

Previously, the team had to enter data by hand. Now, the process is automated.

For Teamtailor, this has made day-to-day prospecting more efficient and reduced repetitive work for the sales team.

Reliable technology and proactive support

Beyond the Salesforce integration itself, Teamtailor also values the reliability and usability of the system in everyday work.

The platform works without constant issues. Support responds quickly when needed. Account management is active and proactive.

As Teamtailor's contact person put it:

"It probably more often goes the other way around — they contact me and ask if everything is okay."

For a sales organization, that reliability matters. A prospecting and data solution needs to support daily workflows without becoming another source of friction.

A smoother prospecting workflow for a modern sales team

Teamtailor needed a prospecting solution that matched the way its sales team works: fast, modern, integrated, and focused on efficiency.

With Vainu, the company was able to remove manual data entry from a key part of the sales process and connect prospecting more directly with Salesforce.

For outbound sales teams, that kind of workflow improvement matters. When data moves smoothly into the CRM, reps can spend less time on administration and more time talking to the right companies.

Get similar results

Want to make prospecting faster and remove manual work from your sales process?

Vainu helps sales teams find the right companies and move company and contact data directly into the tools they already use, including Salesforce.

Get similar results with Vainu.